As you start to clean out your workspace in time for your office relocation, take the time to go through your archived records. Instead of having the commercial movers transport documents you no longer need or are no longer legally obligated to retain, think about professional record storage. Keep reading to see how you can revolutionize the way you store your documents:
- What You Should Keep
You probably have a lot of records that you no longer need to keep. Before your move, organize your paperwork so you can easily see what you actually need. Keep all information about payroll, financial matters, tax returns, retirement plans, and mortgages forever. After 10 years, however, you can get rid of old bank statements, billing information, and contracts that are no longer valid. You can destroy litigation records, expense reports, and staff contracts after seven years. Keep employee applications and old insurance policies for three years.
- How to Purge Records
When you do get rid of business documents, it is important to properly dispose of them. Talk to your corporate moving company about their archived record shredding services. Once all of your unnecessary documents are destroyed, you will receive a Certificate of Destruction to ensure it was shredded using the proper privacy policies.
- Where to Store Documents
Your office relocation company has safe and convenient document storage for the records you still need to keep. Without wasting valuable square footage in your new office, you can find a secure place in which to store the documents you have to retain. Not only can you keep track of all of your records, but also see how many times a certain box or file has been looked at by other employees. Professional document storage offers a safe and confidential way to keep track of your important records.
With the top-quality moving and record storage services of U.M.C. Moving Company, Inc., you can handle all of your relocation needs. Call (718) 628-4477 or visit us online to learn more about any of our services.